Version #: PN 1.03.08 Online. ( last updated 31st May 2018 )
Who We Are:
Wessex Filling Station ( 'we' | 'our' ) is a Community Group established in Christchurch, Dorset in 2016. Its aim is to give the churches of Christchurch | Bournemouth and Poole the opportunity to come together once a month to enjoy fellowship, worship and teaching from a keynote speaker from the Christian conference circuit. The long-term aim of this community group is to encourage church leaders, their congregations, fellowships and churches, plus individual's who want to get involved, to work together for the good of the communities within which they are established. We subscribe to the Evangelical Alliance basis of faith.
About this Privacy Notice
The protection of peoples personal data is taken seriously and this Privacy Notice is part of a group of privacy documents that lay out our General Data Protection Regulation of users personal data and website browsing.
Please note that as a small local Community Group we are wholly managed by individuals from different churches across the area who give of their time voluntarily. This includes those named as directors of the Community Group and the administrator. We do not have any paid staff, offices or telephone contacts and do not employ a Data Protection Officer.
Wessex Filling Station is the Data Controller; and the directors and administrator can process data. Brian Edgeley is acting as the contact for Data Protection.
We reserve the right to amend this Privacy Notice from time to time without prior notice. This online version will be always be the most up-to-date version. A printed version, which includes the Imprint, can be requested by emailing firstname.lastname@example.org.
General Data Protection Regulation:
The General Data Protection Regulation (EU) (2016/679) aka GDPR, was agreed upon by the European Parliament and Council in April 2016, and replaced the Data Protection Directive 95/46/ec on 25th May 2018 when it became the primary law regulating how companies protect citizens personal data within the EU.
Glossary of terms within this document:
- "Community Group" - a group of like minded people in the Christchurch | Bournemouth and Poole area.
- "Cookies" - Cookies are small pieces of data sent from a website and stored in a user's web browser while the user is browsing that website.
- "Data Protection Officer" - A data protection officer is an enterprise security leadership role required by the General Data Protection Regulation (GDPR). Data protection officers are responsible for overseeing data protection strategy and implementation to ensure compliance with GDPR requirements.
- "Data Controller" - The Data Controller is a person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal data are, or are to be, processed.
- "eNewsletter" - Electronic Newsletter sent out by Wessex Filling Station
- "GDPR" - means the General Data Protection Regulation (EU) (2016/679). The GDPR is a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give control to EU citizens and residents over their personal data and to simplify the regulatory environment for international business by unifying the regulation within the EU. It addresses the export of personal data outside the EU. It was adopted on 27 April 2016. It becomes enforceable on 25 May 2018, after a two-year transition period. The GDPR replaces the 1995 Data Protection Directive.
- "The Website" - www.wessexfillingstation.co.uk
Information That We Could Collect
Wessex Filling Station processes users personal information to enable us to provide users with up-to-date event notifications and services. We do not collect any unnecessary personal data and do not process that information in any way, other than as specified in this Notice.
Personal data that we might, or could collect is: -
- Partner | Spouse
- Address details
- Church affiliation
- Church | Organisation address
- Position within Church or Organisation
- Contact detail(s) : Email | Landline | Mobile
- Facebook URL
- Profile image ( for Google Gmail Contacts address book )
- Financial details ( for those who have made online bank transfers )
- Any special dietary requirements ( for breakfast or leaders lunch invitations )
Lawful Basis for Processing
How We Use Your Personal Data
Wessex Filling Station agrees to abide by its obligation to ensure the secrecy of personal data and its duty to treat such data as confidential and will, to this end, take all necessary measures to prevent this data being altered, lost, processed or accessed without authorisation, in compliance with the GDPR.
Users accept that personal data provided to the website, or any other data given to Wessex Filling Station, in order to access the Website or the Community Group, will be included in files owned by Wessex Filling Station. By way of safeguarding users personal data we will never sell, disclose or share users data without their consent; unless required to do so by law. We only retain data for as long as is necessary and for the purpose(s) specified in this notice and with the purpose of:
- Providing the requested services.
- Identifying users who would like to customise their online experience with Wessex Filling Station.
- Managing basic administrative tasks.
- Keeping the user informed via email or eNewsletter, or by other means if required, about upcoming events, meetings or services related to Wessex Filling Station and church unity.
- Updating and inviting church leaders, Christian community leaders and keynote speakers to specially organised leaders breakfasts, coffee mornings or lunches with the express aim of increasing Christian unity across the area.
Explicit Consent Requirement
When any personal data is requested by either Wessex Filling Station, the Website or our online forms, data fields marked with an asterisk (*) are obligatory and required, as this is considered the minimum amount of information required in order to manage a request or develop the desired service. The rest of the fields are optional.
Users will in all cases be responsible for the truthfulness of the data provided and Wessex Filling Station reserves the right to exclude any user who provides false data.
Users must state their 'explicit consent' to receiving communications from us which could include:
- Events Information: general meeting or events information.
- Newsletters: aka eNewsletters - our monthly mailing of that months keynote speaker with links to the venue and upcoming events and speakers.
- Leaders Meal Invitations: personal leaders invitations to upcoming leaders lunches with keynote speakers aimed at bringing unity to the local churches of the area and encouraging local church and community leaders to work together for the good of the local community in which they are founded.
We Collect Information in the Following Ways:
We might collect information on users from the following sources:
- Online forms.
- Mailchimp Android App.
- Website responses.
- Responses to email.
- Verbal requests ( from people at events who ask us to keep them informed on further events )
- The 'Keep Me Updated' forms which are available at each event. (currently being removed from circulation)
Collecting information on local Churches:
As a local community group our desire is to inspire unity within the local churches of Christchurch, Bournemouth and Poole. We therefore collect publicly available information on local churches, their leaders and local Christian organisations in order to communicate with them.
We also collate local church information via our network of personal friends who attend different congregations, people from those churches who attend our meetings and give us the information verbally, church or organisation websites, and the local press faith pages.
Third Party Processors
Servers, Services and Data Back-up
Please note that we use various online tools and services to store and communicate with our users, speakers and those expressing an interest to be kept up-to-date with meetings and events. Those services are listed below:
- The website is built using Concrete5 and is loaded onto servers based in Bournemouth, Dorset. However back-ups may-be stored on servers both within and outside of the European Union.
- Emails are accessed through Google's Gmail service. Google has its own set of privacy policies which can be viewed at the URL below:
- eNewsletters are generated via Mailchimp which has its own set of privacy policies which can be viewed at the URL below:
Right of Access to Data held:
Users have the right to access, rectify, cancel and oppose any personal information that we processes and to request information about:
- What personal data we hold about them.
- The reason we hold the data.
- The categories of personal data concerned.
- The recipients to whom the personal data has/will be disclosed.
- How long we intend to store your personal data for.
- If we did not collect the data directly from the user, information about the collection source.
If a user believes that we hold any incomplete or inaccurate data about them, they have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point they will be notified.
The Right to Erasure
Users also have the right to request erasure of personal data or to restrict processing (where applicable) in accordance with GDPR; as well as to object to any direct contact or marketing from us.
Requests for Data Amendments or Erasure
For information on data held, amendments or erasure, the request must be put in writing either through an email, or written request to the administrator. The request must include a photocopy of a relevant ID document to prove the user is who they claim to be.
If a user is incapacitated, medically unfit or deceased and unable to request their data amendment or erasure a family member, or legal representative, may request such amendments. However, the request must include a photocopy of a relevant ID document to prove the family member or legal representative is who they claim to be and has the relevant authority to act on the users behalf.
Information Commissioners Office
Users have the right to take any complaints about how we process their personal data to the information Commissioner:
Information Commissioner's Office